Job Title: Development Assistant (Part-Time)
FLSA Classification: Non-Exempt      
DEPARTMENT:  Development Booth Western Art Museum            
SUPERVISOR: Director of Development, Bartow History and Booth Western Art Museum

Development Assistant

Position Summary

The Development Assistant provides administrative and operational support to the Development Department, the Director of Development, the Membership Manager, the Executive Director, and the Museum's development-related activities. This position assists with fundraising initiatives, membership administration, donor stewardship, event support, and general administrative functions while maintaining a high level of professionalism and confidentiality.

Essential Functions and Responsibilities

• Provide administrative support for development activities, meetings, and appointments.
• Assist with identifying prospective members, sponsors, and donors.
• Maintain donor, sponsor, foundation, and membership files and databases.
• Support membership fulfillment, renewals, and outreach campaigns.
• Assist with planning and implementation of fundraising and museum events.
• Draft, edit, and proofread correspondence, memoranda, and reports.
• Assist with mail distribution, outgoing shipments, and office supply ordering.
• Maintain confidentiality and professionalism in all interactions.
• Perform other duties and projects as assigned.

Education and Experience

• Associate degree in Business Administration, Office Administration, Nonprofit Management, Communications, or a related field preferred.
• Minimum of two (2) years of administrative support experience preferred, preferably in a nonprofit, fundraising, membership, or development environment.
• An equivalent combination of education, training, and experience may be considered in lieu of formal education requirements.

Licenses and Certifications

• Valid driver's license required.

Knowledge, Skills, and Abilities

• Strong organizational and time management skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office applications including Word, Excel, Outlook, and PowerPoint.
• Experience with donor management or CRM software required; experience with Blackbaud Altru preferred.

Physical Demands

• Remain in a stationary position for extended periods of time while performing computer and administrative work.
• Frequently operate a computer, telephone, copier, printer, and other office equipment.
• Occasionally move throughout office and museum facilities.
• Occasionally lift and move materials weighing up to 25 pounds.
• Visual acuity sufficient to perform the essential functions of the position.

Work Environment

• Work is primarily performed in an office and museum environment.
• Occasional evenings, weekends, and holiday work may be required to support Museum events and fundraising activities.

 
This job description is intended to describe the general nature and level of work being performed by employees assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Management reserves the right to modify, add, or remove duties and responsibilities as business needs require.