Senior Administrative Assistant - Atrium Health Floyd School of Health Sciences and Athletics

Senior Administrative Assistant - Atrium Health Floyd School of Health Sciences and Athletics
Job ID: 301865
Location: GHC - Floyd Campus
Full/Part Time: Full Time
Regular/Temporary: Regular
About Us
 
Georgia Highlands College is a multi-campus, state college member of the University System of Georgia. Founded in 1970 as Floyd Junior College, it now serves more than 6,000 students in Northwest Georgia and Northeast Alabama across its five locations in Rome, Cartersville, Marietta, and Dallas. GHC currently offers over 30 areas of study with associate degree and bachelor's degree options both in the classroom and online.
We are a growing and progressive institution with opportunities for great employees to grow in a fast-paced and challenging work environment that encourages employee wellness and overall success. Our combined efforts at GHC have led to numerous awards, honors, and countless stories of success for students and employees. This includes our most recent honor of being recognized as one of the semifinalists for the 2023 and 2025 Aspen Prize for Community College Excellence.
Job Summary
 
This position supports the Dean of AHFSHS and Athletic Director. The position serves as the primary point-of-contact for the division/school and provides administrative support to faculty, staff, students, and external contacts.
Responsibilities
 
- Is responsible to understand, support, and carry out the college's mission, vision, and values and comply with mandates and regulations of government and accrediting bodies.
Administration/General
- Greets and directs visitors, resolves routine administrative issues and answers inquiries concerning activities and operations of the division; prepares responses to routine inquiries
- Accepts, screens, and routes telephone calls; maintains log of inquiries as required
- Sorts, screens, and distributes incoming and outgoing mail
- Serves as a liaison with other divisions/departments on basic administrative and/or operational matters
Data Management/Records/Reporting
- Establishes, maintains, processes, and updates hard copy and data files, records, certificates, and/or other documents in compliance with record management guidelines
- Prepares data analysis of division initiatives; provides data reports and disseminates information to relevant parties
- Assists with programmatic research and processes Banner reports for academic information
- Arranges and schedules meetings and conferences, schedules interviews and appointments, and performs other duties related to maintaining division and individual schedules; makes travel and lodging arrangements, either directly or through travel agencies
- Oversees office space and equipment including maintenance; manages facilities requests and work orders for the division
Classroom and Course Scheduling
- Organizes and maintains inventory of supplies; prepares requisitions and orders, stocks, and distributes office supplies; maintains/monitors purchase and budget records
- Assists in developing and monitoring the division budget
- Prepares educational materials, builds course schedules, assigns classrooms, posts class schedules, and assists with student registration/virtual HUB
Events and Training
- Coordinates classroom assignment/tech details for classes, events and meetings.
- Assists with event planning and facilitation for division and institution as requested.  Organizes programs, events, meetings or conferences by arranging facilities and caters, issuing information or invitations, publicizing events, and maintaining event budgets.
- Assists in coordinating and implementing training sessions for the division
Other
- Oversees work assignment/schedule for student employee(s)
- Performs related duties as assigned
 
Required Qualifications
 
- Knowledge and level of competency commonly associated with the completion of an associate degree in a course of study related to the occupational field
- Experience sufficient to thoroughly understand the diverse objectives and functions of the subunits in the division/department in order to direct and coordinate work within the division/department, usually interpreted to require three to five years of related experience
- Possession of or ability to readily obtain a valid driver's license for the type of vehicle or equipment operated
 
Proposed Salary
 
Comm
Required Documents to Attach
 
- Cover Letter
- Resume
 
Knowledge, Skills, & Abilities
 
- Knowledge of Board of Regents policies
- Knowledge of University System of Georgia policies
- Knowledge of standard administrative activities and protocols
- Skill in the analysis of problems and the development and implementation of solutions
- Skill in oral and written communication, organizational and human relations
- Skill in operation of office equipment, systems and software
- Excellent written and verbal communication and problem-solving skills
- Ability to maintain confidentiality of files/information
Apply Before Date
 
Applications will be accepted until filled.
Contact Information
 
For more information or questions about a job posting, please contact Human Resources by email at mailto:  jobs@highlands.edu?subject=Job%20Opening%20Questions.
For technical support, please contact the Shared Services Center at (877) 251-2644 or  mailto: oneusgsupport@usg.edu?subject=Job%20Opening%20Questions.
USG Core Values
 
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.
Conditions of Employment
 
Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Georgia Highlands College, as determined by Georgia Highlands College in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check.
Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.
Equal Employment Opportunity
 
Georgia Highlands College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=301865&PostingSeq=1
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